备忘录1

　　结构要点:

　　备忘录是单位内部传递信息的文件，包括抬头和正文，其中抬头包含四个部分：

　　TO: 收阅者

　　FROM: 撰写者

　　SUBJECT: 主题

　　DATE: 日期

　　Directions 27

　　Suppose you are the secretary of the Personnel Department of a company and are organizing a farewell party for a colleague who is going to retire. Write a memo in about 100 words to inform your colleagues of the meeting. Do not use your own name, using “Li Ming” instead.

　　Sample:

　　TO: All employees of the Personnel Department

　　FROM: Li Ming, secretary of the Personnel Department

　　SUBJECT: Farewell Party for Liu Gang

　　DATE: Dec. 27, 2005

　　Our colleague Liu Gang is going to retire next month. His retiring is really a pity to us all as he is such an amiable man who is always ready to help others, such an honest man who has won trust and respect from around him, and such a humorous man who can often add pleasure to our work. We have decided to hold a farewell party for him.

　　We are going to use the assembly room of our department for the party. I have organized several programs for entertainment, but they are not enough. So if anyone is willing to give performances, please let me know as soon as possible. Besides, our general manager and manager will be present, too.

　　All the colleagues of the Personnel Department are invited to attend the party which is scheduled on November 4, next Friday and will begin at 7 o’clock in the evening. By the way, all suggestions on the party are welcome.

　　备忘录2

　　语言注意点:

　　备忘录的主要目的是有效、快速地传达信息，应语言简练、层次清楚，易于理解。如有并列信息，可借助项目符号或编号等，使人一目了然。不宜使用华丽的辞藻或复杂的结构来炫耀自己的写作才能。

　　Directions 28

　　Write a memo in about 100 words on behalf of the Student Union to call on students to join in the volunteer activities in Xinhua Community.

　　Sample:

　　TO: All students of Shanghai University

　　FROM: Student Union

　　SUBJECT: Volunteer activities in Xinhua Community

　　DATE: Sep. 13, 2005

　　At the beginning of the new term, we plan to organize a series of volunteer activities in Xinhua Community, which is about 200 meters from our university.

　　The activities are scheduled on September 18, this Sunday and include doing housework for the disabled or old people who live by themselves, teaching English to children, and publicizing knowledge about healthy diet and about preventing common diseases.

　　We believe it is a good opportunity to show our love and know more about the society. 100 volunteers are needed. If you are willing and have time to take part in the activities, please come to the office of the Student Union on the third floor of the Administrative Building, where we would ask you to sign your name in a table and tell us what activity you are particularly interested in.

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